Frequently asked questions

VolunteerHub is a simple website for churches and small organizations to create online volunteer sign-up sheets. You list the jobs and times you need help, share one link, and people sign up themselves — no group texts or paper sheets required.

It’s built for churches, ministries, nonprofits, and small groups that need volunteers for events — dinners, festivals, Sunday roles, bake sales, and similar activities. The design is large, clear, and easy for people who aren’t tech-savvy.

Go to Create an account, enter your organization name, email, and a password. You’ll land in your dashboard, where you can make your first sign-up sheet in a few minutes.

No. Volunteers open your shared link, fill in their name and contact info, check the times they can help, and tap “Sign me up.” Only organizers need an account.

Yes. VolunteerHub works in any modern phone or computer browser. There’s nothing to install.

From your dashboard, choose to create a new sheet. A short wizard asks for the event name, jobs you need help with, and a few options. After that you add times for each job, set how many people you need, and share the link.

Yes. One sheet can have many jobs (for example Greeter, Kitchen, Setup) and each job can have several time slots. Volunteers can check as many times as they can help in one go.

When the last spot is taken, that time greys out and becomes unclickable so nobody else can sign up for it. You can raise the number of spots later if you need more help.

Yes. For each time they check, they can say how long they plan to help (based on the length of that shift) and how many people are coming with them.

Yes. From the sheet’s manage page you can close it so new sign-ups stop, or open it again later. You can also clear all sign-ups if you want to reuse the same sheet for a new date.

Yes. Organizers can add volunteers manually from the manage page, so people who don’t use the link still show up on the same list.

Yes. You can open a print-friendly view and export your sign-ups as a table/spreadsheet. You can also sort names alphabetically or by activity order.

Each sheet has its own shareable link. Put it in your bulletin, newsletter, email, or group chat. You can also download a QR code so people can scan it from a poster or program.

Yes. In your settings you can upload a logo. Each sheet can also have its own cover image and color so the public sign-up page matches your event. The logo and cover image are separate — logo for branding, cover for the event look.

• Confirmation — right after they sign up, with their role, time, and a cancel link.
• Reminder — the day before the event.
• Follow-up — optional thank-you after the event, if you turn it on for that sheet.

That’s up to you. For each sheet you can make email required, optional, or hidden. If email is hidden or blank, we won’t send confirmation or reminder messages for that person.

Yes. The confirmation email includes a cancel link for each time they signed up. When they cancel, that spot opens back up for someone else.

On the log in page, tap Forgot password?We’ll email you a secure link from VolunteerHub (via Supabase Auth) so you can choose a new password.

We take privacy seriously. Passwords are encrypted, data travels over secure connections, and each organization only sees its own sheets. We never sell your data. See our Privacy Policy and Security pages for details.

No advertising or tracking cookies. We only use what’s needed to keep organizers signed in. More detail is in our Cookie Notice.

Yes. Every organizer can create sheets, collect sign-ups, and send confirmation, reminder, and follow-up emails forever at no cost. We never turn off core features for non-payers.

VolunteerHub only stays free because people support it. If it’s been useful for your church, you can support it for $5/mo billed yearly ($60/year). Read the full story on our Support page, or go straight to Settings. Supporting is always optional — core features stay free for everyone.

Email support@volunteerhub.space and we’ll help. Include your organization name and a short description of what you tried to do.